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If you are a therapist in private practice, then you know that it is important to streamline every aspect of your business. This can be difficult to do when you are wearing so many hats. That's where SimplePractice comes in. It is the number one tool for helping private practitioners.

It does everything for you, from scheduling and text reminders to clients, billing and accounting, to electronic health records.

How Private Practices Used to Run

Receptionists and a team were often the norm when opening a private practice. Someone needed to take phone calls, send out reminders mostly by calling the clients, manage a schedule, take care of the paper files correctly, get appropriate signatures, take copays, deductibles and general payments. It was an extremely time-consuming process that took away from seeing patients.

This could be a full-time position. Therapists are now able to use technology to manage their business without having to hire another person and spend the extra money.

It's Hard Starting a Private Practice

There are a lot of tools and tips out there, but it can be hard to know where to start.

That's why SimplePractice is such an important tool. It helps you manage every aspect of your business so that you can focus on what you do best- helping people.

There are a lot of things to consider when starting a private practice- from what type of therapy you want to offer, to getting the word out there, to billing and insurance.

But with SimplePractice, a lot of those concerns are taken care of for you. You can focus on your patients and building your business.

Features of SimplePractice

Thankfully, times have changed and there is now a much better solution for managing all aspects of your private practice- SimplePractice! This cloud-based software does everything for you so that you can focus on what you do best- helping people heal their minds and bodies.

Scheduling

One of the best features of SimplePractice is that it includes a scheduler. Clients can see (if you choose them to) your availability calendar and book appointments online. This is extremely helpful for both therapists and clients. Therapists don't have to field scheduling phone calls and texts, and clients don't have to worry about whether their therapist has time for them or not.

Canceling Appointments

Clients are also able to cancel appointments online with appropriate notice so that the therapist doesn't have to do it for them. This again saves time for everyone involved and allows the practice to run more smoothly.

Client Reminders

One of the biggest pains for therapists in private practice is sending out reminders to clients. This usually entails calling them, leaving a message and hoping they get it before their appointment time. SimplePractice takes care of this by automatically sending text messages, emails and even voice reminders depending on what your client prefers.

Accounting

SimplePractice also offers a billing and accounting system that is extremely user-friendly. You can track payments, insurance information and more. This will help you keep your finances organized and make tax season much less stressful.

Electronic Health Record

SimplePractice offers a HIPAA-compliant electronic health record. This means that all of your client's information is stored in one safe spot and can be accessed by you and only you. This is extremely important for therapists who are required to keep records of their sessions. It really does make life a lot easier and helps you focus on your clients and not on paperwork!

Note and Form Templates

SimplePractice also offers several note and form templates that you can use in your practice. This is extremely helpful for new therapists who might not know how to start taking notes or for those who want to try a different method.

Telehealth

If you are looking for a way to take your practice online, SimplePractice has you covered. You can offer telehealth services to your clients using their HIPAA-safe video feature. This is a great way to reach more people and help them from the comfort of their own home. They can also use the mobile app to have sessions in their car, outside or anywhere else that they feel comfortable.

Client Portal

SimplePractice also offers a client portal where clients can access their information 24/7. This includes appointment dates and times and scheduling, billing information to pay you, forms or letters you send them and more. This is a great way for your clients to feel connected to your practice and be in control of their health information.

Reports

SimplePractice offers several reports that you can use to track your practice's progress. This includes statistics on how many appointments you have booked, what services are being provided and more. You can even see how much money you have made in a certain time period!

Billing and Insurance

SimplePractice also offers a billing and insurance system that is extremely user-friendly. You can track payments, insurance information and more. This will help you keep your finances organized and make tax season much less stressful.

Marketing

SimplePractice also offers several marketing features to help you promote your practice. This includes a listing on their website, the ability to post articles and more.

Couples Therapy

SimplePractice offers several features that are perfect for couples therapy. You can track both individual and joint sessions, billing information is separated and you can send private messages to your clients.

Working With Minors

If you are a therapist who works with minors, SimplePractice has special features to help you keep track of their information. You can set up parental permissions so that the parents have access to all of their child's information. You can also send automated reminders to the parents so they don't miss any appointments.

Invoices and Superbills

One of the most important aspects of running a successful practice is creating and sending invoices to your clients. SimplePractice makes this easy by giving you a number of templates to choose from and providing automatic billing reminders. You can also virtually send them their superbills that include all of the information your client needs, such as their appointment date and time, service provided and more.

Alerts and Notifications

SimplePractice offers many alerts and notifications to help you stay organized. This includes reminders for appointments, payments due, insurance claims and more. You can also receive an alert when a new client books an appointment or when a claim is processed. This helps keep you on top of your practice's finances and makes life a lot less stressful.

Assessment Management

SimplePractice also offers several features for assessment management. This includes the ability to track therapy goals, create custom assessments and more. You can even share assessments with other therapists in your practice!

Group Practice

SimplePractice offers features that are perfect for group practices. This includes adding unlimited clinicians, the ability to track appointments, billing information and more. You can also create custom forms and letters specifically for group practices.

Team Member Access and Roles

The platform can add new team members. Each team member can have multiple roles.

Clinician: Can sign notes, review documentation, and view appointment fees of pre-licensed clinicians. If this Team Member also sees clients, grant them a Clinician role as well.

Supervisor Role: Can sign notes, review documentation, and view appointment fees of pre-licensed clinicians. If this Team Member also sees clients, grant them a Clinician role as well.

Biller Role: Can manage billing for all clients and access most practice financial reports.

Scheduler Role: Can manage scheduling, online appointment requests, and assign clinicians to all clients.

Conclusion

In conclusion, SimplePractice offers a number of features that make billing, insurance, marketing and easier. Therapists who work with minors or couples therapy will find SimplePractice especially helpful. The platform also offers team member access and roles so you can easily add new clinicians to your practice. If you are looking for a user-friendly EHR system, then SimplePractice is a perfect choice!

Special Offer

If you want to try out SimplePractice, they are offering a free 30-day trial. You also receive a $100 subscription credit after you sign up for a paid account. Sign up today and see the difference SimplePractice can make in your practice!

More Private Practice Resources

I put together a list of all the best tools, websites and products I’ve used to build my mental health private practice. And I update it regularly! You can see the full list here.